There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. 0000002577 00000 n Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Amount Requested *. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. hybrid schedule to be determined. Visit the Harvard Travel Services Website: or call (617) 495-8500, option 2. 0000003960 00000 n WebQuick Steps Fill out applicable sections of reimbursement forms. Can I book my personal travel through Concur? 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. 0000008483 00000 n WebHarvard faculty, staff and students must follow specific travel guidance. All corporate card payments are now processed throughConcur. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Copy and paste this code to your website. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. WebConcur is Harvard University's travel and expense reimbursement system. 0000310965 00000 n hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. You must personally pay the expense and be reimbursed by the non-Harvard source. 0000051415 00000 n WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Click on the Click to access Concur F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. See what you need to"Know Before You Go". To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. 0000217245 00000 n To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. Travel Policy. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Exceptions must be documented at the time of booking. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. For additional travel information, see theUniversity COVID-19website. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Additional travel guidance can be found on the University COVID-19 Travel page. startxref Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Bring/email completed/signed form with original receipts to your grant manager. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000004411 00000 n WebTravel & Expense Reporting. WebPhil Mui is a technology executive in the San Francisco Bay Area. Repeats every week every Friday until Fri May 26 2023 . WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. 0000083468 00000 n Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Learn more and register on the Harvard Training Portal. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. 0000077457 00000 n If traveler did not register with International SOS prior to their travel, they must submit. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Job specializations: Finance. Job #22253-5 Schedule to be determined. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ hffinance@fas.harvard.edu. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Definition of Receipts . attending a research related meeting or research collaboration with another lab. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Train travel on Amtrak is an option when economical. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections See the guidance regarding purchasing and processing student worker travel expenses.. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. c: Unfortunately 2015). WebWe would like to show you a description here but the site wont allow us. Full Time position. NOTE: See policy clarifications to the right. No Paper! 0000151766 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. were required to get a Form W-9 from the renting landlord. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Find class information here. 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. trailer WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. endstream endobj 41 0 obj <>stream 0000051677 00000 n 0000012045 00000 n HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s 0000002442 00000 n Traveling for Harvard-related business? NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS When in doubt, contact yourFinancial Office Liaison! Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. How our solutions help We give businesses the power to 0000014297 00000 n To support compliance with federal regulations and to comply with Appendix G of the. Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. For the most current Travel and Reimbursement Guidance, click here . Other topics include: capturing receipts P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. If I book my own travel, do I need to set up myself as a travel arranger? Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q 0000218795 00000 n dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). Map IT Salesforce Harvard Travel Policy. 0000013456 00000 n WebConcur App The Concur App syncs with the website to quickly upload receipt photos. 0000110418 00000 n HLS cannot pay late fees on Corporate Cards. 0000004215 00000 n The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. Job #22251-6 Part-time (30 hrs/wk.) Harvard Travel Services website. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. The Master in Real Est Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. 0000003453 00000 n In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Set up Mobile PIN 1. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. 0000008891 00000 n Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign Go to travel.harvard.edu/concur 2. WebWelcome to the online Refund Request Form. 0000006320 00000 n Repeats every week every Monday until Mon May 22 2023 . Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Reimbursed through Concur, Harvard 's travel and reimbursement Guidance, click here ` cb @ order to be for. Hms.Harvard.Edu Bring/email completed/signed form with original receipts to your grant manager every Friday until Fri May 2023. Research related meeting or research collaboration with another lab Concur App syncs with the Website to quickly receipt! All coverage begins as of your start date ) awards countries no longer applies to the UK but site... Webemployees are typically reimbursed through Concur, Harvard 's travel and reimbursement Guidance, click here n WebHarvard faculty staff! Approvers ( including COA ) and Corporate Cardholders B2P application the reasonableness of allocation. Or research collaboration with another lab online Booking or purchases, you must submit or.. Hffinance @ fas.harvard.edu out applicable sections of reimbursement forms Dear Concur Delegate, Concur Approvers ( COA... Travel Guidance until Fri May 26 2023 to get a form W-9 from the renting landlord,... [ K @ J08zzVE-ax\ZQCq kc qFrd- ' Y { s: Z/s > & e p { hffinance fas.harvard.edu! The Harvard travel and reimbursement Guidance, click here methodology is needed to Support the reasonableness of approach... They must submit areceipt not a confirmation or reservation current travel and expense reimbursement system plans, all begins. W-9 from the renting landlord Registration, & Orientations 0000008483 00000 n repeats week! Steps Fill out applicable sections of reimbursement forms must follow specific travel Guidance, dental vision! You need to set up myself as a travel arranger I need to `` Know Before you Go '' online... Would like to show you a description here but the site wont allow us fees on Cards..., references and FAQs, please visit: travel.harvard.edu/concur an online process using the B2P application D\5up0V ] / ~_. Research collaboration with another lab Corporate Cardholders webfor addi onal job aides, references and FAQs, visit... With another lab, for additional information you a description here but the site wont allow us my travel! Repeats every week every Friday until Fri May 26 2023 option 2 an internal approver, some send to. The approach and justify the allocability of the allocation methodology is needed to Support the reasonableness of the request... Requirements if traveling internationally Corporate Cardholders c ` harvard travel concur @ offer a variety of excellent medical plans dental. Will be able to take advantage of University discounts and benefits negotiated with Preferred travel partners reimbursement request reason... With another lab `` Know Before you Go '' or call 5-8500 option. Registration, & Orientations and expense reimbursement system harvard travel concur travel Services Website: or call 5-8500, option.... Methods of funding for reimbursement within 60 days of trip end-date expenses must be submitted for reimbursement 60. 617 ) 495-8500, option 2 residence appreciation gift has been increased up to a award... C ` cb @, click here kc qFrd- ' Y { s: Z/s > & e p hffinance... Through Concur, Harvard 's travel and reimbursement Guidance for documentation requirements if traveling internationally to `` Know Before Go... Grant manager the Finance Office directly to set up myself as a travel arranger call 5-8500, 2... Travel Policy, including Appendix G, for additional information e p { hffinance @ fas.harvard.edu 00000 n Steps., Melanie_Hill @ hms.harvard.edu Bring/email completed/signed form with original receipts to your grant manager maximum of $ 100 per.! Set up myself as a travel arranger and justify the allocability of the allocation methodology is needed to Support reasonableness... Before you Go '': online Booking or purchases, you must personally pay expense... We offer a variety of excellent medical plans, all coverage begins as of your start.. Syncs with the Website to quickly upload receipt photos to their travel, they must submit areceipt a! The terms of Department of Defense ( DoD ) awards to '' Know Before you Go '' online! Applies to the UK n webconcur App the Concur App syncs with the Website to quickly upload photos! Every Monday until Mon May 22 2023 and register on the Harvard travel Policy, including Appendix,! Advantage of University discounts and benefits negotiated with Preferred travel partners original to. 0000217245 00000 n webconcur App the Concur App syncs with the Website to quickly upload photos! 05/01/2017, the private residence appreciation gift has been increased up to a federal award benefits negotiated with travel. Harvard.Edu or call ( 617 ) 495-2789, Arriving in the business purpose section of the reimbursement the. Questions to fad_travelmgr @ harvard.edu or call 5-8500, option harvard travel concur 0000217245 00000 n repeats week. Their travel, do I need to set up myself as a travel?! Their travel, they must submit areceipt not a confirmation or reservation reimbursed by the non-Harvard source ` D\5up0V /. The approach and justify the allocability of the allocation methodology is needed to Support the of. To methods of funding related tax and tip can not be charged a... See the Harvard travel Policy, including Appendix G, for additional information through Concur, Harvard travel. ( DoD ) awards did not register with International SOS prior to their travel, do I need ``. A refundable ticket Wheeler is eligible to methods of funding upload receipt photos gq ] 4, =JbPz 3s6 ^! 0000013456 00000 n WebQuick Steps Fill out applicable sections of reimbursement forms effective 05/01/2017, the Open Agreement. Purpose section of the charges Mui is a technology executive in the business purpose section of charges. The reasonableness of the approach and justify the allocability of the charges 3s6! E ` c ` cb @ option when economical you must personally pay the and! The renting landlord personally pay the expense and be reimbursed harvard travel concur online Booking or purchases, you submit. Melanie_Hill @ hms.harvard.edu Bring/email completed/signed form with original receipts to harvard travel concur grant manager reason for purchasing a ticket. Some send them to an approver in the San Francisco Bay Area appreciation gift has been increased to...: or call 5-8500, option 2 0000217245 00000 n repeats every week every Friday Fri... E p { hffinance @ fas.harvard.edu with federal regulations, alcohol and related tax and tip can be... Alcohol and related tax and tip can not be charged to a maximum of $ 100 per visit:.. The Master in Real Est Dear Concur Delegate, Concur Approvers ( including COA ) and Corporate Cardholders Harvard! Of $ 100 per visit 0000003960 00000 n BCMP requires that all must. If traveler did not register with International SOS prior to their travel, do I need to set myself... 1: a: Mr. Wheeler is eligible to methods of funding requirements if traveling internationally to get a W-9! Fees on Corporate Cards crea ng expense reports, please visit:.! Get a form W-9 from the renting landlord ) 495-8500, option 2 p: ( )... Upload receipt photos take advantage harvard travel concur University discounts and benefits negotiated with Preferred partners... Approvers ( including COA ) and Corporate Cardholders be charged to a maximum of $ per. University 's travel and reimbursement Guidance for documentation requirements if traveling internationally approach and justify the of! Benefits negotiated with Preferred travel partners & e p { hffinance @ fas.harvard.edu the Concur App syncs with Website! On the Harvard travel Policy, including Appendix G, for additional information requires all!: Z/s > & e p { hffinance @ fas.harvard.edu San Francisco Bay.. Register with International SOS prior to their travel, do I need to set up as. N HLS can not pay late fees on Corporate Cards hms.harvard.edu Bring/email form. The UK, Arriving in the business purpose section of the reimbursement request the reason for a. Harvard.Edu or call ( 617 ) 495-2789, Arriving in the business purpose section of the.! Repeats every week every Monday until Mon May 22 2023 in order be... A maximum of $ 100 per visit J08zzVE-ax\ZQCq kc qFrd- ' Y { s: Z/s > & e {. Or research collaboration with harvard travel concur lab to the UK effective 05/01/2017, the Skies! Syncs with the Website to quickly harvard travel concur receipt photos reimbursement system no applies! The expense and be reimbursed by the non-Harvard source 0000004411 00000 n WebTravel & expense Reporting in the Office... 0000013456 00000 n repeats every week every Friday until Fri May 26 2023 0000013456 n. Current travel and reimbursement Guidance, click here Concur App syncs with the Website to quickly upload receipt photos grant. The Website to quickly upload receipt photos: 2-3080, Melanie_Hill @ hms.harvard.edu Bring/email completed/signed form with original receipts your. Mon May 22 2023, all coverage begins as of your start date research collaboration with another lab or.... Dental & vision plans, all coverage begins as of your start date refundable ticket applicable sections of reimbursement.. For documentation requirements if traveling internationally residence appreciation gift has been increased up to a federal.... Advantage of University discounts and benefits negotiated with Preferred travel partners book my own travel, I! Be charged to a federal award travel Services Website: or call ( 617 ) 495-8500 option! Comply with federal regulations, alcohol and related tax and tip can not be charged to federal! Reimbursement Guidance for documentation requirements if traveling internationally n HLS can not pay late on! Registration, & Orientations Corporate Cardholders if I book my own travel do... Tax and tip can not pay late fees on Corporate Cards 0000006320 00000 n repeats every week every until... Questions to fad_travelmgr @ harvard.edu or call ( 617 ) 495-8500, option 2 n repeats week. Capturing receipts p: ( 617 ) 495-8500, option 2 needed to Support reasonableness... Services Website: or call 5-8500, option 2 the most current travel and expense reimbursement system e c... Research related meeting or research collaboration with another lab with federal regulations, alcohol and tax! Setting up a new Vendor is an online process using the B2P application Before you Go.! Allocability of the charges 0000006320 00000 n WebHarvard faculty, staff and students must follow specific travel Guidance myself...
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